How often do you make a backup of your digital photos? Even if you have copies of your photos in the ‘cloud’, it is sensible to archive your photos on an external hard drive (EHD).
A good guideline for safeguarding your photos is the 3-2-1- system.
Make three copies: two in your house (one on your computer and one on an EHD), and one outside your home, for example on an EHD in another building, or in the ‘cloud’.
A good discipline is to update everything every three months, and if you have a large collection of photos, then do it more frequently. Try to link the process of updating with another fixed event, such as the first of the month. Your photos are valuable for a reason.
And if you always have good backups, you can always make good photo albums collating precious memories. Soon you will be able to look back on all the photos that you made during this Corona period, or make a book of for example 25 years of a weekend on the island of Texel.
The chances are that you will be working from home in one form or another. It is important that you have a good place to work, but how do you do that if you don’t have your own work room or work space? If you are working with a lap top only, it is easy enough to find a place to work. But often you will also want some paperwork, a telephone, and perhaps a tablet or other device.
You need working space. Even if it is part of the dining room table. Arrange that you have access to the space for a certain time. Agreeing blocks of time (e.g. 09.30 to 12.00) works well if you have to take into account family or housemates that also need the table. Many creative ideas have been thought of, with home-made screens, marked-out areas, or an improvised extra table leaf.
In addition to the work surface, it is important that you have a fixed place to store your laptop and accessories, folders or writing pads etc. Your shelf or your cupboard. When you work, you know that everything is there. When you have finished your work or stop for the day, put everything away. Clear the table – make this a habit.
Working in blocks and clearing everything up helps you to find a balance when you working from home. Divide the days of the week into for example work, house, children, social contacts, exercise. Some activities will be fixed, others not. Make a schedule for yourself and off you go. The schedule does not have to be set in concrete, but it helps you to make sure that you do all the things that require attention.
Make clear when you are working and when you are ‘at home’ for other activities. If you have the flexibility to decide when you work, think about when you have the most energy to undertake particular bits of work. If the timing of the work is not under your control, take care to plan and make agreements about ‘focus’ time. My Plan-in is a handy tool for this.
Read also my tip about Concentrated working
Too many photos on your smartphone … Maybe another ten photos will be added every day, either taken by yourself or from WhatsApp from others. Another message that the memory is full, or uncertainty about whether the photos are stored anywhere. Are your photos already in the ‘cloud’? Perhaps you want to share them with others, or have access to them wherever you are. Remember that the ‘cloud’ is always ‘on’ on your smartphone or computer. There is continuous contact and your photos will be enlarged or compressed depending on the capacity of your smartphone. If it is not necessary for you to have access to your photos wherever you are, don’t use the cloud – that is better for the environment. Use your telephone as a photo album and your computer as an archive (see Tip 6).
It is time to organise and protect your photos. Choose the tips that appeal to you.
- Turn off the facility whereby photos that are sent via Whatsapp are automatically copied to your Photo Album on your telephone. You do this by opening Whatsapp – select Settings, and then turn off: ‘Save to camera roll’. If you want to save a particular photo you can do this by clicking on the photo in Whatsapp and selecting ‘Save’.
- Take fewer photos. Think about what you are going to do with them. Are they photos that you are taking for others, or are you using them as a memory jogger? What do you do with them in the end? Do you upload them onto Facebook. If so, they do not need to stay in your telephone memory. It is however a fact that Facebook and Instagram are not good archives, because the photos are compressed (and thereby lose detail). Save in your computer the nicest, best photos that you have taken and use.
- Clean up your photo collection if you need to wait somewhere, or are sitting in a train. You can achieve a lot in ten minutes. Be critical – which photos are worth keeping on your telephone or worth transferring to your computer archive. If you have very many photos, start with the oldest because those are the easiest to decide about.
- Or … delete ten photos every day, in the same way. Many photos represent ‘conversations’ that can easily be deleted as they are no longer of interest.
- In order to give you a better overview of the photos on your telephone, organise them by creating folders. For example ‘Family’, ‘Work’, ‘Advertisements’ or whatever. Putting photos in folders, and taking the time to do it (important), gives you the opportunity to see whether the photos are worth keeping.
- Once a week transfer to the computer the photos that you want to keep (or want to use to make a photo album). Delete these photos from the telephone, except a few that you want to have handy as a mini album.
- Once a month or quarter back up the photos on your computer onto an external hard disk. That is the most reliable back up that you can have.
- If you take very many photos in a short time, for example if you are travelling, then your memory may become full. If you are not using a ‘cloud’ then a photostick may offer a temporary solution. The stick takes the photos from your smartphone or tablet so that you can continue taking photographs. Then you can connect the stick to your computer and transfer to it those photos that you want to use or save. Be critical with the transfer process. Don’t fill your archive with photos that are not good (not entertaining or artistic or sharp), or which are duplicates. The photostick is not yet on the Dutch market, so if you order one online, take care because there are different versions for Apple or Android operating systems, and for small and large devices.
Books are usually not the easiest part of decluttering a house. They belong to a part of your life, they have become part of the furnishing, they are your memory, and they form a trusted environment. But they can take up a lot of space, collect dust, and be damaged by silverfish …
Lees verder “Decluttering books?”
Do you have a problem estimating time? For example, how long it will take to do something, or getting something finished in a fixed time? Start ‘clocking’ time.
Lees verder “Timer tips”
What do you with all your photo prints? I am often asked this.
If you still have many photo prints, and they are stored randomly, the best advice that I can give you is: sort the photos in chronological order, discard the failures, second-class photos and duplicates, and store the best in envelopes, folders, photo wallets or box files, together with sachets of silica gel (these keep the photos dry, and you can often find them in packed goods that you have bought).
Lees verder “Storing photos”
Around 2004, many people began taking digital photographs. So did I. That means that I now have 15 years’ worth of digital photos. I store them in chronological order in folders in my computer (iMac – first with iPhoto – now with Photos).
Besides the date (year-month and in some cases day), the folders are also given a name, such as “Italy” or “Paul’s Exhibition”. That is my most important tip: in the photo application on your computer, make main folders by year, and sub-folders by subject, or main folders by subject (holidays) and sub-folders by country and/or year. One subject can be ‘various’ for photos that do not belong in a particular category. Or, for example, a sub-folder ‘ideas’, if you regularly get inspirations. It is important to remember that when you start a new sub-folder, first clean up the collection, discard all the failed and second-class photos, and make critical choices about which photos you want to keep. After a time, tens of photos of the same mountain are nog longer of interest.
For smart organizing in Photos (Mac): If you use keywords with the photos, you can have ‘smart’ folders, which gather the photos with the corresponding keyword.
Copy all the photos onto an external storage medium (USB-stick or hard disk) as ‘back up’. Once a quarter is a good rule. Keep the back-up disk in a safe place in your house.
You can also store photos online, in the cloud (for example Dropbox – free storage up to 2GB), or in a photo storage program such as Forever. You will want to do that if you want to share your photos with family and/or friends. Even with photos in the cloud, it is stilll important that you copy them onto an external hard disk.
Clothing is a recurring theme in terms of organization. Do you have a large pile of clothes on a chair – and thus clothing that is not in the wardrobe? Perhaps those are things that you wear most often.
Lees verder “Clothes and numbers”
Assign a fixed place for things – this is a well-known rule of organization. Your keys in particular need a logical and fixed storage place.
Lees verder “A place for your keys”
It makes time, clears your head and gives you a good feeling, if you can work in a concentrated manner. But how do you do that, if you are in a busy work environment, or you are constantly haunted by the feeling that you have so many other things to do? ….
Lees verder “Concentrated working”